Free Proforma Invoice Generator for Indian Exporters
Today Adviser's proforma invoice generator is built around a simple export-document workflow: enter the seller, buyer and shipment information; add products one by one; select currency and Incoterm; add payment terms and optional logistics or tax values; then review the finished document before downloading it.
Current invoice generators commonly use a live preview, a simple “Add Item / Add Line” pattern, local browser generation, and direct PDF export. Some export-focused tools also include Incoterms, HS codes, origin, ports, payment terms and shipment fields. We have combined those useful patterns here while keeping the product entry deliberately simple.
What this generator includes
- Seller / exporter details and contact information
- Buyer / importer details, destination and reference
- Product description, optional HS code, quantity, unit and unit price
- Multiple product lines with add and remove controls
- Currency, Incoterm, payment terms and price validity
- Freight, insurance, discount and tax / VAT inputs
- Bank instructions and additional terms
- Live one-page A4 preview with matching PDF and PNG output
How to add products easily
Enter one product into the small product box and click Add Product. The finished product appears as a separate row immediately below. To delete one, click the × button on that row. This is intentionally simpler than placing a wide spreadsheet with many empty lines on screen.
A familiar invoice pattern is one line item with description, quantity and price, plus a visible Add Item / Add Line control and a remove action. Today Adviser keeps that fast pattern while adding export-specific HS-code support and trade terms.
Why the A4 download is different
The webpage and the actual document are separate. The preview is a fixed 794 × 1123 A4 SVG artwork. The PNG is rendered from that artwork at 1588 × 2246 pixels, while the PDF is created as a single A4 PDF page containing the same rendered artwork. This avoids normal browser print pagination and keeps the downloaded page aligned with the preview.
The result is a clean workflow where the preview updates as you type and the document is downloaded directly, without requiring a browser print dialog.
Proforma invoice for export: useful information to include
For export transactions, a practical proforma commonly identifies the parties, goods, quantity, price, currency, delivery terms and payment terms. Export-oriented examples also surface destination, country of origin, HS codes and shipping information because those details are useful for buyer review and downstream documentation.
Export proforma invoice fields that matter
For an international quotation or pre-shipment workflow, a proforma invoice becomes more useful when the buyer can see the commercial terms in one place. Depending on the transaction, useful details can include the exporter and importer, invoice reference, destination, product description, HS code, quantity, unit price, currency, Incoterm, payment terms, validity, freight, insurance and other instructions.
Indian exporters may also need transaction-specific identifiers or documents outside this generator. The correct requirement depends on the buyer, bank, customs process, product and destination. Treat the generated document as a starting point and verify the final documentation set before shipment.
Proforma invoice vs commercial invoice
A proforma invoice is generally used before a sale or shipment is finalized to communicate proposed goods, prices and terms. A commercial invoice is associated with the actual commercial shipment and is used in the final transaction and customs documentation workflow. They should not be treated as interchangeable documents.
Common mistakes exporters should avoid
- Using a product description that is too vague for the buyer or customs workflow.
- Typing an HS code without checking the actual product classification.
- Mixing the currency and Incoterm or leaving the named trade location unclear.
- Forgetting validity, payment terms, freight or insurance assumptions.
- Sending a preview without checking the final total and buyer details.
Related Today Adviser trade tools
Use this proforma invoice generator alongside Today Adviser's HSN Code Finder, Import Duty Calculator, Export Pricing Calculator and Export Quotation Generator when preparing a complete export offer.
Proforma Invoice Generator FAQs
Is this proforma invoice generator free?
Yes. The tool is designed for free browser-based use without a registration step.
Can I add more than one product?
Yes. Add products one at a time. Each added product appears below the entry box and is included in the total.
How do I remove a product?
Click the × button on the product row you want to remove. The total and preview update immediately.
Does the PDF open a print dialog?
No. The PDF is generated directly by the tool instead of relying on browser print pagination.
Will the PDF be one A4 page?
Yes. The PDF is constructed with a single A4 page and the preview uses the same fixed artwork.
Can I download an image instead?
Yes. Download A4 PNG creates an image from the same preview artwork.
Can I use HS codes in the product lines?
Yes. The HS code field is optional for each product. Verify the classification before using it for a real customs transaction.
Can I use different currencies?
Yes. USD, EUR, GBP, AED, INR and JPY are available in the currency selector.
Does the tool save my data online?
This version processes the document in the browser. It does not send the invoice data to a server.
Is a proforma invoice the same as a commercial invoice?
No. A proforma is generally a preliminary commercial document; the final commercial invoice is a separate document used for the actual shipment and transaction documentation.